REGISTRATION

TO REGISTER CLICK: ONLINE REGISTRATION

Registration is required for all conference participants and accompanying persons.
Please request further instructions from the registration office:
Email: registration@docomomo2020.com

REGISTRATION AND STUDENTS WORKSHOP FEES

EARLYBIRD REGISTRATION ―28 February Docomomo members** JPY 50,000 (400€)
Non members JPY 62,500 (500€)
Students*** JPY 18,750 (150€)
REGISTRATION
1 March – 15 July
Docomomo members JPY 62,500 (500€)
Non members JPY 75,000 (600€)
Authors(presenting authors*) JPY 50,000 (400€)
Students*** JPY 31,250 (250€)
Student Workshop (6-10 September 2020)****
Registration for student workshop will open 15 May 2020.
Early   JPY 25,000 (200€)
Normal JPY 37,500 (300€)

Please note all fees will be processed in (¥) = Japanese Yen (JPY). Exchange rates follow the rules of each credit card company. To view the currency foreign exchange rates, please visit the appropriate currency rate available such as www.x-rates.com.

Group Discount Fee

* Co-authors and authors must also do registration.
** Only Docomomo International members. Please bring your membership card to on the conference. IF you are accepted poster presentation participants, please register either as general docomomo member or non-member category.
***A copy of the student status certificate should be sent via by e-mail (registration@docomomo2020.com) or fax (+81-36261-7881) to the Conference Secretariat. If you are an accepted author and a student, you will need to register as an AUTHOR not a student.
**** Students can participate in the international conferences but lunch and events are not included. For details please see Student Workshop.
Registration for poster sessions is DOCOMOMO members or Non members.

Conference registration fees include:

  • Conference Information/ Programme/ Documentation
  • Attendance to all conference sessions
  • Attendance to keynote sessions
  • Eligibility to attend all conference including keynote speech and Gala events
  • Morning and afternoon coffee breaks
  • Lunch
  • Opening and closing events
  • Proceedings of the conference(USB flash drive)
  • Certificate of attendance

Passports and Immigration (VISA Information)

Participants who require a visa must apply and join the conference or the workshop. An application for visa is made by the applicant him/herself at the Japanese Embassy / Consulate General with jurisdiction over the area in which the applicant lives or those with jurisdiction over the country of which the applicant’s passport is issued.
To find out what documents are necessary for visa application, please refer to the relevant section of Ministry of Foreign Affairs of Japan

Note – it is strongly recommended that Japanese visa applications are lodged at least a month prior to departure from your port of origin.

ID number and invitation will be sent after registration. If these numbers and necessary information it doesn't arrive after 2 weeks after your registration date, please contact info@docomomo2020.com

Registration Terms and Condition

Confirmation of registration
Your registration and all payments will be confirmed in writing upon receipt of your registration form and payment or proof of payment.
Cancellation policies

Cancellations must be submitted via e-mail, registration@docomomo2020.com.
Cancellation requests received before 15 July, 2020, will be refunded, except for less
JPY6,000 (50 €) administrative fee*.
After 15 July, 2020 there will be no refunds.
All refunds will be processed after 31 July, 2020.

* For student application administration fee will be exemplified. (Full refund will be available.) Except for students that will receive the total reimbursement.
Registration fees of authors (including co-authors) will NOT be refunded.

Insurance

Registration fees do not include insurance. It is strongly recommended that at the time you register for the International Docomomo Conference 2020 (IDC2020) and book your travel you take out an insurance policy of your choice. The policy should include

  • Loss of fees/deposit through cancellation of your participation in the Conference or through cancellation of the Conference,
  • Loss of international/domestic air fares through cancellation for any reason,
  • Loss of tour monies through cancellation for any reason including airline or related services strikes within Japan,
  • Failure to utilize tours or pre-booked arrangements due to airline delay,
  • Force Majeure or any other reason,
  • Medical expenses (including sickness and accident cover),
  • Loss or damage to personal property,
  • Additional expenses and repatriation should travel arrangements have to be altered,
  • Medical expenses.

Docomomo Japan cannot take any responsibility for any participant failing to arrange their own insurance. This insurance is to be purchased in your country of origin.

Privacy policy
The personal information provided will not be used for any purpose other than the conference. We will not provide personal information without your consent. The manager of the acquired personal information will be assigned to the responsible manager, and we will take active measures to prevent loss or leakage.
Code of Conduct
The Organizer and Hosts of IDC2020 (the “Event”) reserve the right to remove from the venue/Event at any time any attendee deemed to be causing, or potentially causing, a disturbance or exhibiting disruptive or inappropriate behavior. Such removal does not constitute a right to refund of any fees paid.

Important information for authors

The 16th International Docomomo Conference wishes to draw your attention for the fulfillment of the 31 January deadline.
In order to accomplish your participation, you must go to Registration and:
1) do the Conference registration/payment before 31 January. This is also applicable for co-authors and authors of papers accepted only for publication. As an author, you have a reduced registration fee.
2) to submit the full paper before 9 March, by following the paper guidelines.

Please note that the paper upload must be done after the registration/payment.
After 6 April the system will be closed and the papers not uploaded won't be presented neither published in the Proceedings.

Authors and poster session participants, even if they are student, will need to pay a fee. Please note that attendance to the 16th International Docomomo Conference is not included with Student workshop registration fee, Pre and post conference tours fee.

Important information for attendees

After 15 July 2020, no more registrations will be allowed.
It won't be possible to register on site.
If opting for the student registration, student status must be legally confirmed by a formal letter from the University sent to info@docomomo.com
Please note that attendance to the 16th International docomomo conference is not included with Student workshop registration fee, Pre and post conference tours fee.

PAYMENT

Payment in JPY without any charges to the beneficiary should be made

  • By credit card (Visa, Mastercard, JCB, AMEX, Diners)

ONLINE REGISTRATION

Payment Options

  • By bank transfer: The bank name : MUFG Bank, LTD. (Ichigaya BRANCH #014)
    4-1, Kojimachi, Chiyoda-ku, Tokyo, 1020083, Japan
    SWIFT: BOTKJPJT or BOTKJPJTXXX
    Account No: 014-0464240
    Beneficiary name: IDC2020TOKYO
    With notification: First name and last name of the participant
    ※Please burden bank transfer fee at your expense.

Important:

  • Payments should clearly state the participant's and/or accompanying person's name(s)
  • For summary payment orders by bank transfer, please send a list of names by email
    Email: registration@docomomo2020.com
  • VAT (10%) is included in the registration fee

ACCOMMODATION

Accommodation can be booked via the congress website registration form no later than June 2020.

EXCURSION

Excursion tour can be booked via the congress website registration form no later than June 2020.